Management Authority Form

Please complete this form to submit your Management Authority agreement. Please make sure you fill in all required (*) fields.


➤ OWNER(s) details

Company or Trust or Individual(s): *
Contact name(s) *
Physical Address: *
Postal Address: (if different)
Email Address *
Phone Number *
Mobile Phone Number

OWNER(s) Bank account details

Name of Account: *
Name of Bank *
Name of Branch *
Account Number *


Emergency contact name *
Phone Number *
Mobile Phone Number
Email Address *
Authority to complete Management Authority *
Name *

Terms and Conditions of Management Authority
1 Management

1.1 Authorised Agent
The OWNER(s) authorises Hamilton Property Management Limited, or their ASSIGNEE, to act as their exclusive AUTHORISED AGENT (The AGENT) upon the terms and conditions stated below for renting, tenanting, collecting rentals and managing of the properties in the attached Property Schedule(s) and agrees to pay the charges as prescribed herein until the agency is terminated in writing by either party upon a minimum of one month's written notice.
The AGENT is authorised to sign tenancy agreements for the premises or any part thereof, exercise the Landlord’s right to terminate tenancies and serve notices upon tenants, take such action against the tenants and do all such things as necessary to commence AND obtain an order for possession or any order to terminate the Tenancy. The AGENT will collect bond from each tenant, sign bond lodgements and/or refund documents where necessary lodge claims against bond money under the rules set out in the Residential Tenancies Act 1986.
The OWNER(s) acknowledge that with this authorisation The AGENT will act as if The AGENT was the OWNER and do all things on the OWNER(s) behalf necessary to manage the property effectively. The AGENT will undertake normal and reasonable supervision to ensure compliance by tenants as far as is
reasonable with all the terms and obligations under the Tenancy Agreement and to recover any arrears of rent although it is expressly acknowledged that the AGENT shall not be liable to the OWNER(s) for any default on the part of the Tenants or third parties in respect to the payment of rent and other monies, nor for any damage caused by the tenants. The AGENTS obligation in this regard shall extend to personal visitation and correspondence with
the tenants and to taking all reasonable steps to recover rental in arrears, and all costs of repairing damage through the Tenancy Tribunal. If instructed by the OWNER(s) the AGENT will employ a debt collecting agent and institute
legal proceedings, however all costs of such actions including the AGENT’S costs will be paid by the OWNER(s).
The AGENT is authorised to deduct from rents collected, all properly authorized expenditure and disbursements made on behalf of the OWNER(s). All charges are subject to variation at one months’ notice.
1.2 No liability
The AGENT shall not, by reason of its management of the Property, be liable for payment in respect of, or performance of any of the OWNER(s) legal, equitable or other obligations in respect of the property.
2 Fees and Charges
The AGENT is hereby authorised to deduct from gross rent collected the following Fees and Commissions (plus GST):

  • Commission charges of 7.5% on Gross Rent collected
  • Any other fees as agreed between the AGENT and the OWNER(s) during the term of this Authority.
Fees and Charges may be adjusted by The AGENT at any time with at least one months’ notice in writing to the OWNER(s).
3 Letting Fees
The OWNER(s) acknowledges that the AGENT may recover a Letting Fee equivalent to one weeks rent plus GST (or such lesser fee as the AGENT may determine) pursuant to Section 17(4) of the Residential Tenancies Act 1986 from the tenant.
4 Reporting
The AGENT is required to render to the OWNER(s) a monthly statement of monies collected, charges deducted and accounts paid, and to remit to the OWNER(s) all receipts less disbursements. Any time the disbursements are in excess of the rent collected the OWNER(s) hereby agree to pay any such excess promptly upon demand. The AGENT may, if in its opinion it is necessary, retain in its Trust Account sufficient funds to meet outstanding or pending accounts for properly authorized expenditure or disbursements. The AGENT will advise the OWNER(s) of the amounts retained and the retention.
5 Payments to OWNER(s)
The AGENT will pay monies collected, less disbursements and any charges, into the OWNER(s) bank account twice a month.
6 Repairs and Maintenance
The AGENT is authorised to make or cause to be made any repairs and alterations and to carry out decorating on the said premises, to purchase supplies and to pay all accounts therefore. The AGENT is to secure the prior approval of the OWNER(s) on all expenditure in excess of the value listed in the Property Schedule for any one item, except monthly operating charges and/or emergency repairs in excess of the maximum if in the opinion of the AGENT such repairs are necessary to protect the property from damage or to maintain essential services to the tenants as called by their tenancy agreements, or upon a Works Order imposed by the Tenancy Tribunal.
7 Insurance
The OWNER(s) warrant that they will ensure the property is fully insured with Dwelling and Contents Insurance at the commencement of the Tenancy and shall remain fully insured during the term of the Management Authority.
8 Resource and Building Consents
The owner warrants that the property has all relevant building and resource consents, and complies with all local authority requirements, Town planning regulations, Health and Safety regulations, and swimming pool regulations.
9 AGENT Indemnity
The OWNER(s) will hold and keep indemnified the AGENT against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever which may be taken or made against the AGENT in the course of, or arising out of the proper performance or exercise of any of the powers duties or authorities of the AGENT herein. The OWNERS(s) acknowledges that this authority is subject to the Residential Tenancies Act 1986, decisions and ruling of the Tenancy Tribunal, and any other Act passed by Parliament affecting the duties of the AGENT.
10 Furnishings/Chattels
The OWNER(s) agrees to provide the AGENT with a full inventory at the start of the tenancy and provide details that all furnishings/chattels are adequately insured.
11 On Market for Sale
The OWNER(s) warrants that none of the properties are on the market for sale. In the event that a property is placed on the market for sale, then the OWNER(s) will notify the AGENT and agree to co-ordinate with the tenants as required in The Residential Tenancies Act 1986.
12 Warranty as to Ownership
The OWNER(s), by signing this Authority, warrants that they are the owner of the rental property or are authorised to enter into this Management Authority and has or have, the authority to appoint a manager.
13 Authority
The OWNER(s) agrees that the execution and transmission of an email or online application of this authority to Hamilton Property Management Limited by the OWNER(S) shall be valid and binding.